TrulyHired hiring High School Principal Secretary in Fitchburg, MA | LinkedIn (2024)

Principal SecretaryJob Summary: The Principal Secretaryprovides a high level of secretarial, administrative, and operational support to the Principal.

Qualifications

• High school diploma, advanced degree preferred;
• Proficiency/Experience with Student Information Systems, (FPS currently uses X2/Aspen, knowledge experience preferred);
• Proficiency with Microsoft applications, as well as other software;
• Ability to navigate through various computer programs while multitasking and responding to school-based needs;
• Works cooperatively and effectively in a team environment;
• Possess knowledge of computers for word processing, data management, information retrieval, telecommunications, and database and spreadsheet programs, including but not limited to, Microsoft Office suite, Google Docs, and ASPEN;
• Ability to communicate effectively in English, both written and verbal;
• Demonstrated ability to communicate clearly and effectively, both orally and in writing;
• Ability to work independently and exercise good judgment to support daily operations;
• Ability to establish and maintain positive interpersonal relationships and work collaboratively;
• Ability to work effectively with teachers, support staff, and parents and advocate for children in order to effectively problem solve;
• Strong interpersonal, communication, and organizational skills and ability to work with all stakeholders;
• Belief in the commitment to increasing personal growth, both academic and social-emotional, to obtain the highest level of achievement for every student.

Essential Duties & Responsibilities:

• Schedule and screen all principal's appointments and communications;
• Maintain staff data in X-2 and ConnectEd, including staff attendance;
• Direct oversight of all timesheets, paycheck distribution for hourly staff, and stipend positions;
• Direct oversight of FHS budget including preparation and organization of purchase orders;
• Create and maintain the FHS Calendar of Events;
• Direct oversight of the school's "Building Use Calendar" - processing Building Use Forms;
• May assist in annual fundraiser for Scholar's Banquet;
• Prepare Honor Roll for publication in local papers;
• Direct oversight and planning of student functions - Senior Awards Night, Underclassmen Awards & Graduation;
• Direct communication with the public including parents, vendors, etc;
• Direct access to the building through the secure entrance;
• Direct oversight of Work Permits for the community;
• Support and assist district security procedures;
• Maintain a high level of confidentiality in all aspects of the role;
• Perform all other job-related duties as assigned by the Principal or other appropriate administrator.

Reports to: Principal

Evaluated by: Principal

Terms Of Employment/Salary/Work Year12-month work year. As negotiated by the Fitchburg School Committee and the Fitchburg Education Association (FEA).

Competitive and comprehensive health benefits are offered through the City of Fitchburg; www.fitchburgma.gov/benefits

An offer of employment is contingent upon the successful completion of NCBC (fingerprinting) and CORI prior to your start of employment.

The responsibilities and duties listed are illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned as required.

Notice of Non-DiscriminationThe School Committee's policy of nondiscrimination extends to students, employees, and the general public with whom it does business. Fitchburg Public Schools does not discriminate on the basis of race, color, religion, creed, national origin, gender, sexual orientation, gender identity, age, or disability in admission to, access to, employment in, or equal treatment in its programs and/or activities in compliance with state and federal law.

Questions related to this policy must be addressed to: The Office of Human Resources, 376 South Street, Fitchburg, MA 01420, HR@Fitchburg.k12.ma.us